SESA have adopted the SNSW Meet Approval Process. This is also outlined in the Meet Handbook forwarded to every club each season. Meet results will only be approved by SESA and SNSW if the Meet is approved and follows the requirements outlined below.
| Order | Responsibility | Description |
| 1 | AREA | Contact SNSW at results@nsw.swimming.org.au for a copy of the upcoming season meet calendar including SNSW and Swimming Australia meets. |
| 2 | AREA | Add at least the following dates to the calendar -Area Championships -Speedo Sprints -Area run meets -Area Development activities |
| 3 | AREA | Call for nominations* from Clubs, consideration to be given to the following: -Meet Type (Qualifying / Development) -Facility (Long Course / Short Course) Program of events offered -Availability of currently accredited Technical Officals -Timing system to be utilised -Ability to run a successful meet All meets must be applied for using the approved Meet Application Form |
| 4 | AREA | The Area Competitions committee will review the Club Meet applications considering the following: -Compliance with SNSW Competition Strategy -Meet Type (Qualifying / Development) -Facility (Long Course / Short Course) -Program of events offered -Availability of currently accredited Technical Officials -Timing system to be utilised -Ability to run a successful meet |
| 5 | AREA | The Area Competitions committee are to develop the Area Meet calendar for referral to Area Executive Committee for their considition / approval |
| 6 | AREA | Circulate Meet calendar following approval by the Area Executive Committee. Area representative forwards Area Meet Calendar to Swimming NSW Please Note If the Area approves meets on an ad hoc basis, the Area representative is required to send Swimming NSW an updated Area Meet Calendar with each additional approval. |
| 7 | CLUB | Hold Club Meet |
| 8 | CLUB | Upload the results to the APT National Results Database (NRD) through ClubLane within 7 days of the meet being run. |
| 9 | CLUB | Send an email to the area southeasternswimming@gmail.com within 7 days of the meet being run with the following information: -the MEET CODE - the meet cannot be approved without this number -The names of BOTH the currently qualified Referee and Starter that officated at the meet -Attach BOTH a Meet Manager (MM) backup file and a Results File with your email |
| 10 | AREA | Area representative checks that the information provided by the club is correct: -Meet has Area Approval -MEET CODE is provided -Names of the currently accredited Referee and Starter are listed -MM & Results files are included Please Note: In the event that there are problems with the results or information supplied by the Club, the clb will be responsible for, and asked to fix any problems and resubmit the required informatoion to the Area. |
| 11 | AREA | Area representative forwards email to Swimming NSW at results@nsw.swimming.org.au within 7 days of the meet being run |
| 12 | SNSW | Swimming NSW will follow the following process once the results are received -Meet is included in the Area Meet Calendar -Check the MEET CODE is listed -check the Referee and Starter named are currently accredited -Check the MM & Results files are included -All the above has been received within 7 days of the meet being run -Approve the Results in the APT NRD |
PLEASE NOTE:
Steps 1 - 5 are guidelines only for Areas and Clubs and may be adjusted and amended to suit individual Area's needs and requirements.
Steps 6 - 12 form the Swimming NSW Meet Approval Process component that MUST be followed for final approval to be granted so that times can be used as qualifying times for State and National meets.